RBC is Hiring: Director of Administration

Part-time, 15-18  hours/week

The Director of Administration is a part-time position. Some remote work possible, office presence preferred Tuesday-Thursday. Some Sundays required, with advance notice. Required skills: Microsoft Office, especially Excel, Zoom, Google for nonprofits, Google Drive, email newsletter experience. The position reports to the pastor. Desired start date, December 1. To apply for the position, please send resume and three references to Rev. Dr. Leah Grundset Davis. (leah @ ravensworthbaptist.org)

Weekly

  • Manage Custodian (as a direct report employee) providing tasks and schedules. Arrange for and manage substitute custodian(s), when needed, including providing detailed written tasking. Provide support to Custodian in supply ordering. Inform House Committee Chair of any custodial equipment needing maintenance or repair.  Maintain Custodian Position Description.  
  • Coordinate schedule of Lawn care and Snow removal, including managing scheduling conflicts with church events / needs.
  • Reply/respond to/coordinate requests for building use
  • Coordinate building use with PDO, RBC groups, outside groups
  • Serve as staff point of contact with PDO and APC
  • Coordinate with House Committee Chair on needed repairs, vendor scheduling, etc., including summer maintenance projects (floor work, carpeting cleaning, tile floor stripping/sealing/polishing work, spot painting, etc).  Determine dates for RBC Main Building changeover between cooling and heating and advise House Committee Chair when to have the HVAC Contractor make the switches.
  • Contact Pest Control contractor as needed in communication with the House Committee who will help resolve any Issues.
  • Coordinate schedules of contractors as needed, greeting and accompany contractors requiring access to building as needed
  • Attend staff meetings

Monthly/periodically

  • Payroll administration-including documentation for new employees securing W9 from new vendors; reporting 3 days prior to bi-monthly pay dates, reviewing/correcting processing reports prior to release for pay
  • Support Treasurer:
    • Monthly online-giving reports
    • Bi-monthly Payroll JE reports based on Paychex reports
    • Other RFP and debit documentation as needed
    • Attend Administrative Commission meetings

Annually

  • Payroll:
    • review and distribute W2 s and 1099s as needed in January
    • report all compensation changes (RBC and PDO)
    • Work with Treasurer on 1099 reporting at calendar year end, including obtaining W9s from all individuals/sole proprietors/LLCs that are not corporations or non-profits, and reporting amounts paid to vendors for issuing of 1099s by payroll vendor
    • Report taxable portion of GTL to payroll vendor in Dec., for staff who participate in MMBB plan; other items as needed
  • Update/pay for Annual report with VA SCC (New council officers in March; payment in June)
  • Updating information/compensation to MMBB (retirement plans) annually or when changed
  • Compile Utility usage information annually for APC lease/payment reconciliation
  • Coordinate annual review of property and WC insurance with Admin. Commission, and make needed changes prior to renewal date
  • Keep abreast of federal and state employment regulations, posting and communicating information as required. 

As needed

  • Manage some aspects of Realm, primarily related to Online Giving functions
  • Work with Personnel Committee to keep files updated and complete
  • Support work of Admin. Commission (esp. budget development)
  • Renewal of various copyright/podcast/streaming licenses with CCLI, CVLI, etc.
  • Coordinate annual report to DCBC and obtain documentation of status as religious organizations
  • Work with all church committees to ensure documents are posted and filed. 
  • Support committees, commissions, small groups with Zoom setup.
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